F|P SUITE
MediaBank's F|P is the premier accounting and production solution for marketing organizations. It's designed specifically to handle the unique needs of advertising agencies, marketing services and public relations firms. Our superior technology enables easy management of all financial processes and is the only fully integrated web-based system available in the industry today for managing marketing and creative projects as well as day-to-day production operations.
The MediaBank F|P solution contains two sub-components handling Finance and Production. The Finance application offers a full suite of financial modules from accounts receivable, accounts payable, and general ledger, to fixed assets, budgeting and cost accounting functions for your organization. Smart technology within the production application increases productivity by slashing hours off of job, estimate, and purchase order set up and automatic alerts and notifications keep the entire team and job on track. The unique ad hoc reporting tool that both contain, gives you the power and flexibility to create an unlimited number of report templates to handle all of the most complex reporting demands. In addition, MediaBank F|P supports multiple languages, currencies and taxes to meet your global needs as well as help capture new business opportunities.
- Immediate posting of billings generated (production and media)
- Immediate integration of postings to general ledger
- Online cash application of full, partial and unapplied payments
- Track payment discounts
- Online review of billing and payment history
- Ability to log incoming invoices wtih minimal data for later retrieval and processing
- Flexible, immediate check writing; support for custom laser checks
- Immediate posting of void checks to enable same day re-issuance
- Automatic duplicate invoice checking, long vendor invoice numbers supported
- Ability to fully track and manage fixed assets
- Automated calculation and posting of depreciation and amortization
- Expense analysis by company, office, department, client/product and employee
- Ability to upload high volume vendor invoices
- Ability to budget for client revenues, general ledger accounts and client profit and loss details
- Ability to maintain multiple budget projections; retention of prior period budgets
- Budget-to-actual comparison reporting
- Client profit and loss reports available on demand; reporting based on client fiscal year
- Online inquiry of details
- Ability to track new business separately or include as overhead
- Multiple overhead calculations available
- Real time financial statements; flexible reporting to report on multiple companies/offices/departments
- Automated year-end closing with appropriate posting to transfer profit and loss to retained earnings
- Automated accruals, reversals, amortization of prepaid expenses
- Ability to work in future period while current period remains open
- No need for formal month-end process
- Multiple general ledger formats
- Comprehensive online traffic system
- Flexible ability to define and open jobs, assign employee teams, phases/tasks and due dates
- Auto job numbering or job upload from spreadsheet
- Job copy feature
- Online status inquiry for overall job or individual phase
- Email alerts for all assignments, changes and phase completion
- Personalized browser-based timekeeping
- Enter and approve time from remote sites or from in-office desktops
- Tracking of billable, non-billable and fee jobs
- All entries validated "on the fly"
- Fully integrated with estimating and billing
- Automated alerts if purchase order exceeds estimate
- Online tracking of outstanding purchase orders
- Detailed security setting to enable authorized personnel to exceed estimate
- Automated creation and emailing of purchase orders in PDF format to vendor
- Ability to set up amount limits and assign as many approvers as required to each amount limit.
- Spreadsheet-like creation and update capabilities
- Maintain up to three competitive estimates/job
- Automated alerts for over-estimate situations
- Ability to pre-bill on estimate
- Automated creation and emailing of estimates in PDF form
- Browser-based T&E reporting and tracking
- Automated calculation of mileage reimbursement
- Tracking of hotels airlines, rental agencies, etc.
- Automated approval cycles with email notification
- Billable and non-billable expense handling
- Travel advance tracking by employee
- Ability to log incoming vendor invoices for later processing
- Automated alerts of unapproved invoices
- Invoices matched to purchase order
- View draft invoices online
- Flexible flagging of time and out-of-pocket expenses
- Easy addition/deletion of billing items
- Flexible bill formats (including ad hoc) to summarize or detail charges based